Meetings and Web Conferencing

IT at UT logo

Web conferencing tools such as Microsoft Teams, Zoom, and Google Meet enable faculty and staff to create and share presentations and online training materials. For more information and resources that enable you to work remotely you can read more here.  

Getting Started

What Can I Access and How?
 
Teams Logo
Teams*
 
Zoom Logo
Zoom
 
Google Hangouts Logo
Google Meet+
 
Students
Yes
Yes
Yes
Faculty
Yes
Yes
Yes
Staff
Yes
Yes
Yes
Get Access
Login

 

*Note: UT Austin faculty and staff will use their Office 365 email address (@austin.utexas.edu) to login to Teams. UT Austin students are encouraged to claim and use an Office 365 email address to use Teams, but may use a personal (non UTMail) address if preferred. More information on logging into Teams here.
+Note: These services, while available,  are not centrally supported on campus. 
 
Microsoft Teams

Teams Logo

Microsoft Teams is a chat-based work space that allows you to chat, meet online with audio and video conferences, share and collaborate on files, share screens, in addition to calendar scheduling capabilities.  Microsoft Teams is available to students, faculty, and staff with an Office 365 mailbox and can be accessed on the web, as a desktop or mobile application. As just one of many applications in the Office 365 productivity tool ecosystem, it integrates easily with your calendar, OneDrive, OneNote, and more to help you get stuff done faster.

Login: https://teams.microsoft.com/

Teams Training Videos

Teams User Documentation

Zoom

Zoom Logo

Zoom is a video conferencing tool that allows audio, video, chat, screensharing, and more for licensed users. 

Login: https://utexas.zoom.us

Zoom Campus Updates

Zoom Training Videos

Zoom User Documentation

Google Meet (not centrally supported)

Google Hangouts Logo

Google Meet is available to students, faculty, and staff with UTMail accounts. 

Login: https://accounts.google.com/ServiceLogin?service=talk

Google Meet Training

 

 

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Which Tool When

 
Teams Logo
Teams Logo
Zoom Logo
Google Hangouts Logo
Google Meet
See the Difference
Capacity
250
10,000
300
100
Specializes In
Collaborative informal meetings and presentations
with few to many participants
One or Few-to-many formal meetings and presentations
 
One-to-many, formal meetings and presentations
 
Smaller, informal meetings and presentations
with a few participants
Audience
Small, Medium, Large
(Internal & External)
External Participants Require Account Creation?
No
No
Yes
No
Meeting Type
Informal, Formal, Webinars, Broadcasts
Formal, Webinars, Broadcasts
Informal, Formal, Webinars, Broadcasts
Informal, Formal, Webinars, Broadcasts
Audio
Chat
Video
Yes
Yes
Yes
Yes
Event Recordings
Transcriptions
Yes
Yes
Yes
No
Breakout Rooms
No
No
Yes (Meetings)
No
Calendar Integrations
Yes
Yes
Yes
Yes
Closed Captioning
Yes
Yes
Yes
Yes
Cloud Recording
Yes
Yes
Yes
No
Document Sharing
Yes
No
Yes
Yes
Moderated Q&A
No
Yes
Yes (Webinars)
Yes
Join by Phone
Yes
Yes
Yes
Yes
Real-Time Document Collaboration and Editing
Yes
No
Yes
Yes
Screensharing
Yes
Yes
Yes
Yes
 

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News

Check out the latest post on the Microsoft blog or find out about new tools and features.

Microsoft 365 Blog
Question mark

Not Sure Where to Start?

Having trouble finding which Office 365 application will help you accomplish your goal?
 
Take the quiz or Which Tool When page to help give you an idea!