Teams Live Events

Getting Started Get Working

Teams Live Events are available to be scheduled by current faculty and staff, but can be attended by anyone. 

Teams delivers chat-based collaboration, calling, meetings, and live events, so you can expand the audience of your meetings.

Teams live events enable users to broadcast video and meeting content to an audience of up to 10,000. Live events are for one-to-many communications where the host of the event is leading the interactions and audience participation is primarily to view the content shared by host.

The attendees can watch the live or recorded event inTeams, and/or Stream, and can interact with the presenters using moderated Q & A.

Scheduling a live event? Check out the event organizer checklist!

Getting Started

  • Scheduling A Live Event

    Public vs. Private

    Public events can be attended by anyone with the event link, without logging in. Private events have attendance restricted to our organization. Private event attendees will need to login to join. 

    System Requirements

    • Supported operating systems: Windows 7 and later (32-bit and 64-bit), macOS X 10.10 and later
    • Supported mobile operating systems: Android 4.4 and later, iOS 10 and later
    • Supported web browsers: Chrome (last 3 versions), Edge RS2 and later, Firefox (last 3 versions), Internet Explorer 11

     

    Scheduling Live Events

    Open the Teams application and select the Calendar tab. Then, select New Meeting to open the scheduling window. 

    Enter meeting details and invite people who will be helping to organize or present at the event. You can read more about event group roles below. Don't invite event attendees yet. You'll get a link to send out to attendees once you've scheduled the event. 

    Click next and set the permissions for your live event in the next window. Get details on specific permissions and production capabilities here.

    Once you're done, click schedule to add the event to your and the event group's calendars. All edits to live events must be made within the Teams application, not Outlook. 

    Learn more about scheduling live events >>

  • Event Group Roles
    Role
    Responsibilities
    Organizer
    Schedules a live event and ensures the event is set up with the right permissions for attendees and the event group, who will manage the event.
    • Creates the live event.
    • Sets attendee permissions.
    • Selects production method.
    • Configures event options (for example, the moderated Q&A)
    • Invites attendees.
    • Selects event group members.
    • Manages reports generated after the event is over.
    Producer
    As a host, makes sure attendees have a great viewing experience by controlling the live event stream.
    • Starts and stops the live event.
    • Shares own video.
    • Share participant video.
    • Shares active desktop or window.
    • Selects layouts.
    Presenter
    Can only share audio, video, or a screen and moderates the Q&A
    Attendee
    Views the live event or watches on-demand and can participate in Q & A

     

  • Invite Attendees

    Open the live event from the Teams application and click Get attendee link.

    You can share this link with users you'd like to invite in an email, using a link in an Outlook calendar invite, or posting the link in a Teams channel. 

    Attendees can view the event in the Microsoft Teams desktop or mobile application, and in a web browser (Chrome, Firefox, or Edge). 

     

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