The productivity library is designed to:
- Give you tips to work faster, together with Office 365
- Show use cases for Office 365 applications and services
- Empower you to get things done with Office 365 collaboration and productivity tools
Select a topic from below to learn how Office 365 applications and services work together to accomplish common tasks more efficiently.
- Automation & Workflow
- Communication & Collaboration
- Data Mining & Reports
- Documents & Productivity
- Storage
- Task & Project Management
Gather and Manage Data
You can use Sharepoint Online lists like you would in Excel - to collect and hold data. You can create custom lists in Sharepoint Online and share them with others.
Handle Repetitive Tasks Automatically
Create Forms to collect data and connect Flow to automate collection and processing. Flow can be used to create approvals, alerts, and manage multi-step processes across your organization.
Integrate Data Sources to Automate Business Processes
Flow allows you to copy information from a Sharepoint List, form, and other sources and services to help you sync files, share data, and complete processes faster.
Get to Know Automation & Workflow Applications
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Click a topic below and view use cases and productivity scenarios for Office 365 Applications. Want more? Check out our role-based productivity library for students, faculty, or staff.
 Flow User friendly, code-free task automation tool. Pre-program repetitive, time consuming, standard, or approval tasks. Flow licenses are available on a request basis only. In order to be licensed for Microsoft Flow, please email office365@austin.utexas.edu. Once licensed, you can login at https://flow.microsoft.com |
 Forms Simple survey, poll, and quiz tool with built in submission reports. Easily collect data that can be exported to Excel for deeper analysis. Microsoft forms is available to users with an Office 365 mailbox and you can login at https://forms.microsoft.com. |
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Sharepoint Online Content management tool that can be used for Team file sharing, storage, and approvals. Sharepoint Online sites are provisioned on a request basis only. If you would like a Sharepoint Online site, please email office365@austin.utexas.edu. |
Email and Calendaring
Use Outlook to manage your inbox, shared mailboxes and calendars, and contacts online or on your desktop.
Teamwork Hub and Online Meeting Center
Microsoft Teams brings people, groups, applications, and data all in one place!
Host online meetings and share content to collaborate with others. Integrate Office 365 and third party applications into your Team space to accomplish your group's goals faster!
Forums and Specialized Discussion Groups
Yammer provides a social space for you to connect with colleagues around topics that interest you. Start your own group or join one that already exists to join the conversation!
Get to Know Communication & Collaboration Applications
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Click a topic below and view use cases and productivity scenarios for Office 365 Applications. Want more? Check out our role-based productivity library for students, faculty, or staff.
 Outlook Manage email, caleandars, and contacts from any device. Outlook is available on the web at https://office365.austin.utexas.edu or can be downloaded from the Office 365 Portal. |
 Teams Chat-based workspace connecting people, data, Office 365 and third-party applications Teams is available to users with an Office 365 mailbox. You can access Teams from the waffle menu when logged into https://office365.austin.utexas.edu. |
 Yammer Employee social network integrated with Office 365 services. Yammer is available to users with an Office 365 mailbox. You can access Yammer from the waffle menu at the top left of the screen when logged into https://office365.austin.utexas.edu. |
Business Intelligence Tools
PowerBI puts business intelligence tools in your hands. Connect sources to gather data from Excel and other services, create dashboards and reports for your collegues.
Bring Infomormation Together Across Applications
Use Delve to keep track of recent documents you've worked on in Teams, Sharepoint, or Onedrive. Discover content that is relevant to you based on who you work closely with and never miss an update.
Discover and Organize
Delve brings people and content you have access to in one place on an interactive dashboard. Update information in your Office 365 profile to help you discover faster.
Get to know Data Mining & Reporting tools
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Click a topic below and view use cases and productivity scenarios for Office 365 Applications. Want more? Check out our role-based productivity library for students, faculty, or staff.
| Discover and Organize Information | Group and Share Documents |
| Clean and Transform Data for Analysis | Create and Customize Visualizations |
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Delve Manage your Office 365 profile and discover content across the organization. Delve is available to users with a current Office 365 mailbox at https://delve.office.com. |
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Power BI Create visual dashboards and reports. Power BI licenses are offered at no additional cost and available upon request to users with an Office 365 mailbox. You can find more about license types here and request a license for PowerBI by emailing office365@austin.utexas.edu |
Create Content Anywhere
Use Microsoft Office to create Word documents, Excel workbooks, and PowerPoint Presentations. Create and edit in Office online, Office mobile, or Office desktop.
Stay Organized
Use OneNote to take notes and keep track of ideas and tasks as you work. Share Notebooks or pages with anyone and work together.
Create Stunning Visuals and Presentations
Visio Online gives you the space to take ideas and processes and translate them into process diagrams, flow charts, and vector diagrams.
Sway is the modern design tool used to create engaging presentations and slideshows.
Get to Know Document and Prouductivity Applications
Get Active!
Click a topic below and view use cases and productivity scenarios for Office 365 Applications. Want more? Check out our role-based productivity library for students, faculty, or staff.
 PowerPoint: Intelligent technology to help you bring your presentation to life with just a few clicks. Excel: Create spreadsheets from templates or from scratch and perform calculations with modern formulas. Word: Create documents and collaborate with others. Office Online is available to current students, faculty, and staff at https://office.com. You can also download the latest version of Office! |
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OneNote Take notes in notebooks you can divide into sections and pages with easy navigation and search otpions. OneNote is available to current, students, faculty, and staff at https://onenote.com.
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Sway Presentation publishing tool with modern design features. Sway is available to users with an Office 365 mailbox at https://sway.office.com. |
Access Anywhere You Are
OneDrive gives you access to your files from mobile, desktop, or online. Sync your files and work offline on your desktop anytime.
Share and Edit Files and Videos
Give access to folders or files from Sharepoint or OneDrive to co-author and view content. Stream provides a video portal for managing video content.
Track History
Use Sharepoint Online to store and manage team files with advanced versioning history so you don't lose a thing.
Get to Know Storage Applications
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Click a topic below and view use cases and productivity scenarios for Office 365 Applications. Want more? Check out our role-based productivity library for students, faculty, or staff.
| Work on Files Together | Manage Your Files |
| Collaborate on a Presentation | Share and Sync Files |
| What Is Sharepoint Online? | Share and Sync Files (Sharepoint Online) |
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OneDrive Personal file storage for storing files you need to share with individuals or small groups. OneDrive is available to current students, faculty, and staff at https://office.com. |
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Stream Video portal with channels, watchlists, permisisons controls, and closed captions to help you organize and manage your video content in Office 365. Stream is available to users with an Office 365 mailbox at https://stream.microsoft.com. |
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Sharepoint Online Content management tool that can be used for Team file sharing, storage, and approval workflows. Sharepoint Online sites are provisioned on a request basis only. If you would like a Sharepoint Online site, please email office365@austin.utexas.edu. |
Individual Task Management
Microsoft To-Do gives you personal To-do lists to manage personal and work tasks and projects. It automatically integrates with Outlook to help you keep track of tasks anywhere.
Group Task and Project Management
Keep track of group projects and tasks with Planner. it integrates with Microsoft Teams and Sharepoint online so you and your group can manage projects online, on your desktop, or mobile device.
Advanced Project and Portfolio Management
Microsoft Project is offered at a cost to groups needing advanced tools for project management like milestone setting, dependent tasks, resource costing, and more.
Get to Know Task and Project Management Applications
Get Active!
Click a topic below and view use cases and productivity scenarios for Office 365 Applications. Want more? Check out our role-based productivity library for for students, faculty, or staff.
| Organize Team Goals | Keep Track of Tasks Assigned to You | Assign Tasks to Others |
| Organize Personal Tasks and Projects | View Personal Tasks in Outlook |
 Planner Bridge the gap between formal project management and the need to 'just get stuff done' using Planner. Manage projects and tasks from anywhere, on any device. Microsoft Planner is currently available to anyone who is a member of a Microsoft Team. You can login at https://tasks.office.com. If you would like to request a Microsoft Team, email microsoftteams@austin.utexas.eduwith your desired Team name. |
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Project Online Manage programs, projects, and portfolios with Project's management features. Project Online licenses are offered at a prorated, annual rate. Licenses for Project Online must be purchased using this form. More information on Project Online license differences can be found here. |
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To-Do From work to play, To-Do is the easiest way to get stuff done, every day. Manage tasks and lists from your mobile phone or laptop. To-Do is available to users with an Office 365 mailbox at https://to-do.microsoft.com. |
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Not Sure Where to Start?Having trouble finding which Microsoft 365 application will help you accomplish your goal? Visit the Which Tool When page to help you get started! |
