Which Tool When?

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Having trouble finding which Office 365 application will help you accomplish your goal?

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Pick a topic below to compare tools.

Presentation Tools

Project Management

Communication
Determining which application to use to get your message out can be tough. Use the chart below to help you determine where best to start your conversation in Office 365.
	Outlook	Teams	Yammer
Description	Email, calendar, contacts	Chat-based hub for collaboration	Gathering place for groups of people around topics that interest them
Access	Browser, Desktop, Moblie Application	Browser, Desktop, Mobile Application	Browser, Mobile Application
Use When	Sending formal messages with heavy content to large groups	Sending short, informal messages you'd like quick to immedate response from with those you work with on a regular basis	Interacting with people across the organization
Group Creation	Yes	Yes	Yes
File Sharing	Yes	Yes	Yes
Live, concurrent file editing	No	Yes	No
Scheduling Capabilities	Yes	Yes	No
Audio/Video Conferencing	No	Yes	No
Screen Sharing	No	Yes	No

Storage
Both OneDrive and Sharepoint can be used to store and edit documents, but which one should you use? The short answer is both - you'll find that OneDrive and Sharepoint can work hand in hand to provide you a space for drafting personal documents as well as a platform to collaborate on and publish those documents when you're ready.
	OneDrive	SharePoint Online
Description	Personal Content Storage	Group Content Storage
Access	Browser, Desktop, Mobile Application	Browser, Mobile Application
Use When	Creating private files and drafts you're not ready to share or collaborate with others on	Collaborating on or files or making them available to others
Features	Version History Offline access Co-authoring External sharing Mobile access File-level permissions Drag-and drop transfer 1 TB of storage

Presentation Tools
Not all presentations are created equal. Sometimes you'll want a presentation to run in the background or be interactive, while other times you may need a few slides to aid in your presentation. Either way, deciding between Office 365 presentation tools like PowerPoint and Sway will come down to how you build your presentation, who will present, and what type of content you'd like to add.
	Sway	PowerPoint
Description	Online storytelling	Slideshow presentations
Access	Browser, Mobile Application	Browser, Desktop, Mobile Application
Offline Access	No	Yes
Use When	Creating interactive presentations that integrate well with online content or content that doesn't need a presenter with it	Creating static slide deck content will have a presenter
Layout Options	Continuous vertical and horizontal scroll, slideshow	Slideshow
Adding Content	Manually add: Images Text Charts and Graphs Audio/Video Screenshots and recordings Excel spreadsheets Word documents Pull web content from: Bing search OneDrive SharePoint Wikipedia Youtube Flickr	Manually add: Images Text Charts and Graphs Audio/Video Screenshots and recordings 3D objects Excel spreadsheets Word documents Pull web content from: Bing search OneDrive SharePoint
Slide and Presentation Design Suggestions	Yes	Only in newer (2019) versions
Content Suggestions	Yes	No
Customizable Templates	Yes	Yes

Project Management
Organizing a project and not sure how to pick between Project and Planner? In short, Planner works similar to Trello or Jira and works with a modern, clean display of dashboards, tasks, and buckets. Project offers more complex project management features like itemized tasks that can be connected, grouped, assigned, and more.
	Planner	Project Online	To-Do
Description	Small Group Project and Task Management	Formal Group Project and Portfolio Management	Personal Task and Project Management
Access	Browser and Mobile Application	Browser and Windows Application	Browser and Mobile Application
Cost	None	Faculty - Free Professional - $32.23/annual license Premium - $59.08/annual license	None
Use For	Small team who needs to just get stuff done	Formal project management	Managing personal tasks
Task Assignment	Yes	Yes	No
Sub-Project Support	No	Yes	No
Custom views, groups, and filters	No	Yes	No
Advanced Features (Resource Planning, Timelines, Gant Charts, etc.)	No	Yes	Yes

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